Organisations are growing at historically rapid pace thanks, in part, to the new ways that people collaborate. Today, digital collaboration is fast, and it happens in real time. People can use 10 or more channels daily to connect, socialise and get work done through social media, instant messaging, video and collaboration tools. All this sensitive data is sent from a myriad of devices. So, it’s no wonder that many organisations struggle to maintain control, ensure data security and stay compliant.
Proofpoint understands this is a major challenge. In highly collaborative, fast-paced, hybrid work environments, organisations need a centralised, contextualised way to track and measure compliance risk. It’s important that this gets done at every level of employee communication.
That’s why we were pleased to announce our new Digital Communications Governance solution at Proofpoint Protect 2024. It’s uniquely designed to empower you to manage your digital communications strategically and effectively.
What is a digital communications governance solution?
According to Gartner, digital communications governance and archiving solutions enable you to govern and control digital communications across all channels. They provide you with the controls that you need to manage content, ensure compliance, keep your brand consistent, and mitigate risks.
Why you need digital communications governance
Today, organisations must give their people access to tools that help them communicate effectively. Their success depends on it. Yet, as digital channels become more complex, it’s increasingly difficult to do this safely. What’s more, poorly managed communication channels pose more risks that ever. This is especially true now and in the future with AI at the helm of advancing human interaction. And the stakes couldn’t be higher. In just the past eight years alone, many companies have paid multibillion-dollar fines for their compliance failures.
To avoid these pitfalls, organisations need a modern strategy for data governance. Otherwise, they will find that they increasingly struggle with inconsistent messaging, data breaches and time-consuming investigations – not to mention damage to their reputations.
How Proofpoint can help
Proofpoint has spent more than two decades building digital communications tools that make it easier for teams to interact and get work done. Our Digital Communications Governance solution provides you with a centralised hub where you can get a complete view of all communications in context. This helps you to manage risk, ensure compliance with regulations and investigate any incidents quickly. It integrates natively with all widely used communications channels.
Here are some key benefits:
- Centralise your control and oversight. You have one integrated hub where you can manage all employee communications and ensure that they meet corporate and regulatory standards. This speeds up your reviews for compliance, legal and security.
- Get comprehensive data governance. All content is fully available across more than 80 channels. You can track it across SMS, WhatsApp, WeChat, collaboration platforms, emails, social media, voice, video and more.
- Respond to risk in real time. Our machine learning (ML) models have more than 200 built-in policies and detection rules. This means that risky content is automatically and proactively reviewed. You can also adjust the policies to fit your industry needs.
- Ensure brand consistency. Our solution gives you the tools to enforce your brand rules across all channels, ensuring all communications meet your standards. Real-time checks help prevent reputational damage and compliance issues.
- Mitigate risks proactively. Digital communication can bring risks like data loss, legal issues and non-compliance. Proofpoint helps you to proactively capture, supervise, investigate and avoid communication risks.
- Future-proof your digital governance. As your organisation grows, so do your communication needs. Our solution has the scalability and flexibility to grow with you – whether you have a cloud or a hybrid setup, or you need to store large audio and video files.
Protect your digital communications with Proofpoint
Organisations face increasing risks as their employees communicate across an ever-growing list of collaboration tools, social media channels, mobile devices and more.
Proofpoint Digital Communication Governance helps you to proactively protect your organisation against these risks. Our solution integrates these channels and gives you a centralised hub where you can efficiently and securely manage your digital communications. This helps you to ensure that they align with your organisational objectives. When you have more control, you are empowered to better navigate the complex digital landscape.
Learn more about Proofpoint Digital Communications Governance here.